PS 130M - PARENTS ASSOCIATION
Minutes to PS
130M General Meeting
June 3, 2022
Attendance: Mr. Renny Fong, Kaitlin
Fuchs, Lisa Wong, Yvonne Moy, Gloria Tsang, Yanna Xu, Amy Hu, Sally Chu, Kelly
McGuire, Jennie Yin, Rob Ng, Joseph Li, Alice Chen, and 11 other participants
(see sign in sheet, in person)
Meeting Commence: 8:46am
Translator: Ms. Nicklas
1. Principal Remarks
a. Mr. R. Fong - Welcomes
everyone and introduces Superintendent, Kelly McGuire. He started teaching in
Oakland. Together was a principal like me. He is at every event like MOMA and
AAPI. Fundraisers and galas – Mr. McGuire is there. Thank you for being here. Superintendents have
to reapply. On July 1st, hopefully he can get the position.
2. Kelly McGuire Remarks
a. Thank you everybody. This is
the last PA meeting of the year. I plan to go to all PA meetings next year.
There will be two assistants. There are some structures where families can
share ideas. Small meetings like this is good. To connect and get input and
feedbacks. Before the meeting started, we were discussing how we can get more
men in elementary schools. An important issue. I want to connect with Renny
about the summer program. I am a non-voting member. I will hang for a bit and
take off.
3. Principal remarks continues
a. I am transparent like to my
wife. I tell Kelly everything I can with school issues. Recent issue that came
up with Ms. Bradford. We had to move things around because she was given an
offer. An agreement that we made since Ms. Woo was here. Situation like this I
ask superintendent, Kelly if it’s ok. Thank you Kelly for that. Rumor that
she’s getting paid and do that. She takes days without paid. Was asked to
clarify. I am not the best at communication but when I am tired I am worst. Be
self-aware.
b. This weekend my in laws are
in town. I asked if I can go on retreat? I will go to MA to a yoga
retreat. I will share what I’ve learned
on Monday’s zoom with everyone.
c. May have been a whirlwind of
events like Mother’s Day, book fair, benefits banquet. PA is exhausted. Thank you PA for your
support.
4. PA updates by President,
Kaitlin Fuchs
a. Completes role call. Today
will be a lengthy meeting with elections. Today we are going to complete an
election for the PA, School Leadership Team and Title 1 PAC chairperson and
alternate. We’ll also vote in the fundraisers for the 2022-23 school year and
the budget for the PA. We’re going to get the voting and elections done before
we review the end of year events as this is often time consuming. As I will no
longer be acting co-president following this term, I will complete this
election following the guidelines set forth by A-660.
b. The following positions are
open for 2022-23 school year: President or Co-Presidents (up to 2 positions),
Treasurer or Co-Treasurers (up to 2 positions) and Secretary or Co-Secretaries
(up to 2 positions). There are 6 SLT positions. 1 goes to PA president. You run
as co positions. Can run by yourself or as a co.
Here are some
rules to take note of:
i.
Nominations
for all positions will be taken from the floor during the meeting and the
election will directly follow the close the nominations.
ii.
The
only qualification for each of the offices is that the candidate be a parent of
a child at PS130M.
iii.
The
term of office shall be from July 1st through June 30th.
Term limits for each officer position for the PA shall be three consecutive one
year terms. A parent may be elected to serve a fourth term in the same office
provided no other parent is nominated and willing to serve.
c. If you are thinking about
joining the PA board and what type of work is involved. You should be able to
i.
Be
able to work collaboratively as a team with a range of parents and guardians.
ii.
Be
willing to fundraise. Even if it makes you feel uncomfortable
iii.
Work
with the goal of fostering PS130’s administrative team’s vision for the school.
iv.
Approximately
10-15 hours of volunteer work per week. This can be much more during our
holiday, peak fundraising seasons and May.
v.
Be
willing to learn A0660 guidelines and ensure compliance.
vi.
I
can’t fund raise by venmo. I follow by the guidelines so we don’t get in
trouble.
Any
questions before I start?
d. You can nominate someone. I
will begin by taking nominations for the co-president’s positions. Please raise
your hand if you wish to self-nominate as either president or co-president with
another person.
Amy Hu: I
nominate Karen Ma.
Yanna: I nominate
Joseph Li.
Kaitlin: I
recognize Joseph Li and Karen Ma have been nominated as co-presidents. I am closing the nominations for co-presidents.
Do you want to run as co-presidents?
Joseph &
Karen: yes.
Kaitlin: Do you
wish to speak? No they do not wish to speak.
e. Kaitlin: I will now take nominations
for the co-treasurer positions. Please raise your hand if you wish to
self-nominate as treasurer or co-treasurers with another person.
Joseph: I
nominate Alice Chen.
Amy: I nominate
Gloria Tsang.
Kaitlin: I
recognize Gloria Tsang and Alice Chen have been nominated as co-treasurers. I
am closing nominations for the treasurer positon. Are you ok to run as
co-treasury?
Gloria Tsang and
Alice Chen: yes.
Kaitlin: do you
wish to speak?
Gloria and Alice:
no.
f. Kaitlin: I will now take
nominations for the co-secretary positions. Please raise your hand if you wish
to self-nominate as secretary or co-secretaries with another person.
Gloria: I
nominate Amy Hu.
Kaitlin: Does
anyone wish to run with Amy? Anybody else want to run. No? I close the
nominations for the secretary position. Do you wish to speak?
Amy: No.
g. Amy Hu: Chancellor’s
regulations A-660 allow the recording secretary to cast a single vote on behalf
of the parents in an uncontested election. I will be announcing my vote on
behalf of each of these nominees.
I am costing a
single vote for Joseph Li and Karen Ma as Co-President. I am casting a single
vote for Gloria Tsang and Alice Chen as Co-Treasurer. I am casting a single for
Amy Hu as secretary.
h. Kaitlin: The PA elections are
closed for the 2022-2023 school year. We will now complete the SLT elections.
There are 6 positions available on the SLT. By Chancellor’s regulations one
Co-President will serve as a core member of the SLT. So only 5 positons. One of
the incoming co-presidents will serve this role. Are there any other parents
who are interested in self-nominating for a position on SLT? Jennie Yin raises
hand. Joseph Li will serve as president. Alice Chen and Karen Ma raises hand.
Two remaining seats will cast in the fall.
Amy Hu: Please
note I am casing a single vote for Jennie Yin, Joseph Li, Alice Chen, and Karen
Ma to serve on the SLT.
Kaitlin: The election for the
SLT is now closed and Mr. Fong will now certify the elections. Mr. Fong will
take a few minutes to discuss the Title 1 PAC and elections.
5. Mr. Fong comments on Title 1
PAC.
a. Intro Title 1 PAC stands for
Parent Advisory Council. In September, we talked about Title1 gives us hundreds
of thousands of benefits and funds to school. We are Title 1 School. There are
two types – targeted assistant program and school wide program; we are school
wide program. When we spend budget on staff and materials, it’s for every
student. For example, every pre-k and K gets Cool Culture. Because of school
wide Title 1 PAC. Target assistant will need to fight for in our school, it is
an inclusive position.
6. Kaitlin nomination for Title
1 PAC Chairperson
a. Is there anyone who would
like to self-nominate for the Title 1 PAC Chairperson. This person must also be
a member of the SLT. Please raise your hand.
b. Jennie Yin raises hand.
c. I recognize Jennie Yin has
self-nominated as the Title 1 PAC Chairperson. I am closing the nomination for
this position and certify that Jennie Yin has won the position.
7. Thank you everyone. We need
to complete two more tasks. First, we must approve the fundraisers for the
2022-23 school year. Please see the list of fundraisers the board has created.
(Shares screen) Examples of fundraisers: candy sale, bake sale, photos, spirit
clothing, scholastic book fair, gala, holiday show fundraiser, annual ask,
mother’s day sale, afterschool snack sale, handmade bead sale, school dances.
8. Are there any questions about
the list? I move that we approve the fundraisers listed for 2022-23 school
year. Will anyone second this motion?
9. Board member: I second this
motion.
10. It is moved and seconded that
we approve the fundraisers listed. We will now take votes in favor, against or
abstaining from this motion. Those in favor please raise your hand. 7 in favor.
Those against please raise your hand. 0 against. Those abstain please raise
your hand. 1 abstain. The motion is adopted. Please note, we reduced our anticipated
donations in annual giving. I move that we approve the proposed budget for the
PA for the 2022-2 school year. Will anyone second my motion?
11. Board member: I second this motion.
12. It is moved and seconded that
we approve the proposed budget for the PA for the 2022-23 school year. We will
now take votes in favor, against or abstaining from this motion. Those who are
in favor please raise your hand. 10 in favor. Those against please raise your
hand. 0 against. Those abstain please raise your hand. 0 abstain. The motion is
adopted.
13. We will look at the proposed
amended by-laws for our PA. A copy of by-laws is in the PA room. During the
pandemic, the DOE was forced to amend A-660, the guidelines that govern all
PA’s to allow PA’s to operate effectively in the event of a shutdown and also
bring financial transactions into more modern times. We were not allowed in the
school and vendors can’t get paid. I will present our by-laws and focus on the
updates provided by the DOE which are highlighted. This by-laws draft has been
approved by our D2 family Leadership Contact and FACE (Family and Community
Empowerment Team).
a. Ok to have hybrid meetings.
Can’t have hybrid elections. All online or all in person. We are having an all
in person today. Notices that goes out will need to indicate what type of
elections in person or online? Meetings shall be translated.
b. Rules how you can campaign.
Not currently relevant to PS130. Some other schools make Facebook pages.
c. We have log on info on Zoom. Kaitlin
will let Karen and Joe know. Will survey in Fall how meeting is held. At least
one board member be present at hybrid meeting.
d. Checking account can’t use credit card. No debit account. Have to be signed by two people. Have to keep record on file. Can’t use withdrawal slips and credit cards.
Board
member: I second the motion.
Kaitlin:
It is moved and seconded that we approve the amended PA By-laws for PS 130M PA.
We will now take votes in favor, against, or abstaining from this motion. Those
who are in favor please raise your hand. 12 in favor. Those against please
raise your hand. 0 against. Those abstain please raise your hand. 1 abstain. It
is approved and I will sign it and put in the PA room.
14. For the final two tasks, we
need to approve the May minutes and May Treasury Report. This will also be put
on the PA blog. Please allow me to present each on screen, answer any questions
and confirm approval for our minutes. Any questions on minutes? None. It is
approved and put on record. Any questions on treasury report? None. it is approved and put on record.
15. Let’s review the upcoming
events and make sure all parents’ questions are answered.
a. Tuesday, June 7: Clerical Day
– No school
b. Thursday, June 9:
Chancellor’s Day- no school
c. Monday, June 13: Inside Broadway
Show (2nd graders) 9:00am in person
d. Wednesday, June 15: bake
sale. Last bake sale.
e. Wednesday, June 15: YPC &
Voices of 130 fundraising performance 6:30pm in person
f.
Monday,
June 20: Juneteenth- no school
g. Tuesday, June 21: Pre-k
graduation ceremony in person & live streamed
h. Wednesday, June 22:
Kindergarten graduation ceremony in person and live streamed.
i.
Thursday,
June 23: 5th grade graduation ceremony in person & live streamed
j.
Monday,
June 27: Last day of school full day
16. It’s been 2 years since we
had benefit. Our annual benefit was held on 5/20 and it was a great time. Thanks
all for attending the banquet. $86,168 was bought in fundraiser at benefit with
$22,122 expenses. All kids performing and all corporations donating. There is still time to donate.
Graduation will
have tickets. Bring vax card.
Thank you for
your time. The next general meeting will be in September.
Any questions?
Closing time: 9:39am
